Administrative Account Coordinator

San Rafael, CA | Direct Hire | Full-Time

Perfect Timing Personnel Services is excited to present this direct hire opportunity with a stable and well-established import-based company in San Rafael.

Are you looking for a rewarding career move with long-term stability and professional growth opportunities? This is an excellent opportunity to join a small, collaborative team where your organizational skills, attention to detail, and proactive approach will make an immediate impact.

Position Overview

We are seeking an experienced and highly organized Administrative Account Coordinator to support daily operations and provide administrative assistance to the owner and team. The ideal candidate is energetic, detail-oriented, comfortable working with numbers, and thrives in a fast-paced, close-knit office environment.

This role is perfect for a self-starter who enjoys taking ownership of projects, managing multiple priorities, and contributing to the success of a growing business.

Key Responsibilities

• Provide administrative support to the owner and team members.
• Process invoices and generate purchase orders using QuickBooks.
• Maintain, update, and analyze spreadsheets and business documents using Microsoft Excel.
• Manage multiple projects and daily operational tasks with efficiency and accuracy.
• Serve as a primary point of contact for internal and external communications.
• Assist with website updates and digital image editing using Photoshop Elements or similar software.
• Support office operations and special projects as needed.

Qualifications

• Minimum of 5 years of administrative assistant, office coordinator, or related experience.
• Strong aptitude for working with numbers, financial data, and business documentation.
• Advanced proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Experience with QuickBooks, including invoicing and purchase order processing.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Self-motivated, dependable, and able to work independently.
• Experience with website updates and Photoshop Elements is a plus.

Compensation & Benefits

• Salary: $60,000 annually
• Employment Type: Full-Time, Direct Hire
• Medical benefits available
• IRA participation
• Stable and supportive work environment
• Opportunity for long-term growth and advancement

Apply Today

If you are an organized, detail-oriented professional who enjoys variety in your workday and wants to join a successful San Rafael company, we would love to hear from you.

Perfect Timing Personnel Services
Connecting exceptional talent with outstanding employers throughout the North Bay.
 

Perfect Timing is a temporary staffing agency and direct hire recruiting firm that serves clients throughout the entire San Francisco Bay Area. We've been helping companies hire and people find jobs in the Bay Area for almost 40 years. Based in San Rafael, we specialize in temp, temp-to-hire, and direct hire placements across administrative support, accounting, finance, healthcare, government, and nonprofit sectors.
 

To apply or work with Perfect Timing as a client go to www.perfecttiming.com